Connecting Room Displays to Dynamics 365 for Education

Introduction

Modern education and training environments rely on accurate, up-to-date room information, not just for planners, but for everyone using the space.

Recently, we worked on a lightweight Room Display solution that connects directly to Dynamics 365 for Education, allowing real-time room allocation data to be displayed on tablets or screens outside physical rooms.

The idea is simple: if a room is booked in Dynamics 365, that information should be instantly visible on the door (screen/tablet) without manual updates, spreadsheets, or disconnected systems.

How It Works

The following sections will give a brief overview of how the Room Display works and how it connects to Dynamics 365 for Education.

The Room Display

The Room Display is a secure, web-based application that reads live data directly from Microsoft Dataverse.

Each display:

• Identifies the room using a simple URL parameter
• Retrieves the current (or next upcoming) room allocation from Dynamics 365
• Automatically refreshes to stay in sync with scheduling changes

All logic lives in Dynamics 365 and the display is purely a reflection of what’s booked.

What Users See

On the screen outside each room, users can instantly view:

• Room code or name
• Class sessions, workshop, or event title
• Start and end times
• Other notes (when available)

If no booking is active, the display clearly shows that the room is free, removing uncertainty and interruptions.

A Lightweight, Scalable Approach

The key benefits of this solution are the following:

• Web-based and accessible from any modern browser
• Secure, using application-level access to Dataverse
• Read-only, ensuring data integrity
• Easy to scale across campuses, buildings, and rooms

It’s a great example of how Dynamics 365 for Education can support real-world, on-site operations.